Planning Coordinator

The PLANNING COORDINATOR is responsible for working directly with our Account Planners and many times our Account Executives for the proposal and planning development stage of domestic and international incentive travel programs including sourcing and RFPs, data entry, research on destinations and various suppliers, updating technology and follow through with all suppliers. This is an entry level position with a team of highly experienced event and meeting planners. This position will be fast -paced and a great opportunity for a unique exposure to the incentive travel and hospitality industry. You are expected to be an excellent multi-tasker with good organizational skills.

Department: Sales Department

Reports To: Director of Planning & Purchasing

Responsibilities Include:
  • Assisting both our Account Planners and Account Executives in arranging corporate events and travel programs and would be involved in the planning aspects of the incentive travel business
  • Attend office visits with domestic and internationals suppliers – organized note taking and electronic cataloging of supplier resources and information
  • Prepare special research projects with regard to new destinations or properties when needed
  • Assist in the RFP process
  • Participate in initial proposal selection with Account Planner and obtain event details in preparation for sourcing
  • Help in preparation of proposals
  • Maintain positive supplier relationships
  • Initiate vendor contact for information and pricing on assigned events and travel programs
  • Help coordinate site inspections with suppliers, air and planning departments. Prepare appropriate site inspection material for clients and Account Executives with the Account Planner
  • Assist with sales presentations
  • Enter and update meeting information in Access based technology. Keep database and savings information accurate
  • Adhere to all deadlines and turnaround times
  • Attend and participate in all team meetings
  • Work independently and report to supervisor on weekly basis
  • Protect the confidential information of both LANDMARK and the client
  • Assumes and performs other duties and responsibilities not specifically outlined herein, as requested
Job Skills Required:
  • College Degree required
  • Proficient in Microsoft Word and Excel and PowerPoint
  • Knowledge of Access database systems or enough familiarity to learn quickly
  • Publisher experience a plus
  • Strong interest in the Hospitality Industry and event planning as a career path
  • Some Travel industry and international destination knowledge a plus
  • Strong organizational and interpersonal skills
  • Excellent time management skills
  • Listen attentively
  • Strong critical thinking ability
  • Strong and professional verbal and written communication skills
  • Problem solving skills
  • Positive attitude
  • Must be able to come to work promptly and regularly
  • Must be able to take direction and work well with others
  • Must be able to work under the stress of and meet deadlines
  • Must be able to concentrate and perform accurately while meeting applicable productivity measures
  • Must be able to handle multiple tasks as assigned on a timely basis

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