Meeting/Account Planner
Are you looking for a new and exciting opportunity with a company that knows the incentive travel industry like no other. Where hard work and professionalism bring you to the highest level of industry education available and employees are considered our greatest asset?
Landmark Incentive Marketing, Inc. has been a leader and pioneer in the incentive travel and marketing industry for over 50 years. Simply put, Landmark is the foremost company for unique incentive marketing concepts with customers from all over North America. With our innovative marketing strategies and unforgettable, exclusive trips, we are considered the best. It’s that simple
We strive towards a professional and service-oriented culture, where a “can do” attitude prevails. While maintaining our position of leadership within the industry, we also focus on sharing strategies and knowledge to raise the standards for all of our colleagues. Above all, we promote teamwork and commitment to one another and to our valuable clients. We believe our clients have opportunities, and we have solutions.
Department: Planning
Reports To: Director of Planning & Purchasing
Responsibilities Include:
- Participate in initial proposal selection with Account Executive and obtain event details in preparation for sourcing.
- Consult with Account Executive during research of venues ensuring all requirements are considered in event specifications.
- Prepare preliminary budgets and communicate budgetary information throughout the proposal process.
- Prepare proposals and client proposal letter
- Utilize preferred vendors for quality of service and maximum pricing advantage.
- Maintain positive supplier relationships.
- Initiate vendor contact for information and pricing on assigned events and travel programs.
- Maintain the highest level of quality, professionalism and integrity when negotiating with suppliers.
- Negotiate all supplier contracts for the best possible prices and concessions in order to meet client’s expectation
- Keep vendors up-to-date on proposal status. Block appropriate space and release all space not needed on a timely basis.
- Keep abreast of new destination options, well-priced seasonal destination options and “hot date” offerings.
- Coordinate site inspections with suppliers, air and planning departments. Prepare appropriate site inspection material for clients and Account Executives.
- Enter and update meeting information in Access based technology. Keep database and savings information accurate.
- Monitor hotel penalties and reduction clauses.
- Adhere to all deadlines and turnaround times.
- Ensure internal and external reporting requirements are met.
- Initiate client billing and invoicing.
- Schedule turnover meeting with Purchasing Manager at contract signing.
- Participate in strategic sourcing initiatives.
- Attend and participate in all team meetings
- Work independently and report to supervisor on weekly basis
- Protect the confidential information of both LANDMARK and the client.
- Assumes and performs other duties and responsibilities not specifically outlined herein, as requested
Job Skills Required:
- Minimum three (3) years purchasing/meeting planning experience
- Proficient in Microsoft Word and Excel
- College Degree strongly preferred
- Knowledge of accounting and Access database systems
- Extensive Travel industry and international destination knowledge
- Must be able to come to work promptly and regularly
- Must be able to take direction and work well with others
- Must be able to work under the stress of and meet deadlines
- Must be able to concentrate and perform accurately while meeting applicable productivity measures
- Must be able to handle multiple tasks as assigned on a timely basis
- Strong negotiation skills
- Strong organizational and interpersonal skills
- Excellent time management skills
- Listen attentively
- Decision making ability
- Identifying resources
- Strong customer service skills
- Strong verbal and written communication skills
- Positive attitude
- Problem solving skills